American Helicopter Society San Francisco Bay Area Chapter

Article Index
Chapter Bylaws
Article I Name
Article II Purpose
Article III Membership
Article IV President and Vice President
Article V Board of Directors
Article VI Board Meetings
Article VII Terms of Office
Article VIII Advisory Board
Article IX Elections
Article X Technical Specialists' Meetings
Article XI Quorum
Article XII Amendments to the Bylaws
Description of the Duties of the Board of Directors
Technical Chair
Arrangements Chair
Community Outreach Chair
Membership Chair
Publicity Chair
Member at Large
General calendar of events
All Pages

Arrangements Chair

Primary Duties
  1. Make arrangements for events:
    1. Procure food, beverages and supplies for events run by the Board
    2. Negotiate with restaurant or other meeting facility - date, time, approximate number of people, and room for event ; menu, table setting, and cost, audio/visual, equipment (including cost).
    3. Maintain supply of miscellaneous items, including table cloths, serving utensils, bowls and containers, ice buckets, plates, cups, plastic utensils, napkins, paper towels and trash bags.
  2. Provide event details to Publicity Chair so he/she can develop the meeting announcements.
  3. Receive reservations and provide final head count to meeting facility and Treasurer. Collect money for events if collected a week or so before the event. (Otherwise, the Treasurer will collect the money immediately prior to the event at the reservations table.)
  4. Lead setup and cleanup for events.
  5. Seek reimbursement from Treasurer (or have Treasurer pay restaurant at event).
Secondary Duties
  1. Collect funds at event if Treasurer is not available.
  2. If desired, keep information on local restaurants, including phone number, address, conference room sizes, food quality, service, prices, etc..