Arrangements Chair

Primary Duties

1. Make arrangements for events:
   1. Procure food, beverages and supplies for events run by the Board
   2. Negotiate with restaurant or other meeting facility - date, time, approximate number of people, and room for event ; menu, table setting, and cost, audio/visual, equipment (including cost).
   3. Maintain supply of miscellaneous items, including table cloths, serving utensils, bowls and containers, ice buckets, plates, cups, plastic utensils, napkins, paper towels and trash bags.
2. Provide event details to Publicity Chair so he/she can develop the meeting announcements.
3. Receive reservations and provide final head count to meeting facility and Treasurer. Collect money for events if collected a week or so before the event. (Otherwise, the Treasurer will collect the money immediately prior to the event at the reservations table.)
4. Lead setup and cleanup for events.
5. Seek reimbursement from Treasurer (or have Treasurer pay restaurant at event).

Secondary Duties

1. Collect funds at event if Treasurer is not available.
2. If desired, keep information on local restaurants, including phone number, address, conference room sizes, food quality, service, prices, etc..