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Arrangements Chair
Primary Duties
- Make arrangements for events:
- Procure food, beverages and supplies for events run by the Board
- Negotiate with restaurant or other meeting facility - date, time, approximate number of people, and room for event ; menu, table setting, and cost, audio/visual, equipment (including cost).
- Maintain supply of miscellaneous items, including table cloths, serving utensils, bowls and containers, ice buckets, plates, cups, plastic utensils, napkins, paper towels and trash bags.
- Provide event details to Publicity Chair so he/she can develop the meeting announcements.
- Receive reservations and provide final head count to meeting facility and Treasurer. Collect money for events if collected a week or so before the event. (Otherwise, the Treasurer will collect the money immediately prior to the event at the reservations table.)
- Lead setup and cleanup for events.
- Seek reimbursement from Treasurer (or have Treasurer pay restaurant at event).
Secondary Duties
- Collect funds at event if Treasurer is not available.
- If desired, keep information on local restaurants, including phone number, address, conference room sizes, food quality, service, prices, etc..